Privacy Policy

Effective as of 01 September 2024

1. WHO WE ARE

“Data controllers” are the people or organisations that determine the purposes for which, and the manner in which, any Personal Data is processed and make independent decisions in relation to the Personal Data and/or who/which otherwise control that Personal Data.

For the purposes of the GDPR, the data controller of this website with regard to the Personal Data described in this Privacy Policy is HETFA Research Institute Kft. (hereinafter as: HÉTFA or Controller), whose registered seat is at 1051 Budapest, Október 6 utca 19., Hungary. In alignment with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC General Data Protection Regulation (hereinafter: GDPR) and other relevant legislation, HÉTFA Research Institute (hereinafter as: HÉTFA or Controller) is committed to user privacy. HÉTFA as a controller attach great importance to the protection of your personal data.

This Website falls under the responsibility of the STREAM IT Consortium and is concerned with the dissemination and exchange of information about the activities conducted in the course of the project and the outcome of this work.

The STREAM IT project is committed to protecting your privacy and is developing technology that gives you a powerful and safe online experience. In the present document we wish to provide you with information on the data processing activities carried out by the STREAM IT Consortium as well as the principles and rules we abide by during these activities. This Privacy Policy applies to the Web Site of the Horizon Europe STREAM IT project (Grant Agreement 101131843) and governs data collection and usage.

2. POLICY SCOPE

The purpose of this Privacy Policy is to provide you, as our data subject, with a statement regarding the Data Protection and Privacy practices and obligations of the STREAM IT Project and an explanation of your rights as a data subject.

This Data Protection and Privacy Policy and Notice applies to our business practices, our website (Websites), which are accessible from https://streamit-project.eu and it applies regardless of whether you use a computer, mobile phone, tablet, TV or other device.

This Privacy Policy sets out what Personal Data we collect and process about you in connection with the services and functions of the Controller. We are not responsible for the content or the privacy notices for any websites to which we may provide external links.

3. WHY AND HOW DO WE ENSURE COMPLIANCE?

Data protection and privacy laws provide rights to individuals with regard to the use of their Personal Data by organisations, including the STREAM IT Project website. Hungarian and EU laws on data protection govern all activities we engage in with regard to our collection, storage, handling, disclosure and other uses of Personal Data.

We must comply with data protection and privacy laws because the law requires us to but we also would like you to have confidence in dealing with us, and compliance with data protection law helps us to maintain a positive reputation in relation to how we handle Personal Data.

We are required to demonstrate accountability for our data protection obligations. This means that we must be able to show how we comply with the applicable data protection and privacy laws, and that we have in fact complied with the laws.

We do this, among other ways, by our written policies and procedures, by building data protection and privacy compliance into our systems and business rules, by internally monitoring our data protection and privacy compliance and keeping it under review, and by acting if our representatives, including employees or contractors, fail to follow the rules.

4. WHO MUST COMPLY?

All our representatives, which include employees and contractors, are required to comply with our Data Protection Policies and Procedures which inform this Privacy Policy when they process Personal Data on our behalf.

What are the data protection principles and rules?

We aim to comply with the following principles found in Data Protection Law:

Lawfulness, fairness and transparency – Personal data must be processed lawfully, fairly and in a transparent manner.
Purpose Limitation – Personal data must be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes.
Data minimisation – Personal Data must be adequate, relevant and limited to what is necessary in relation to purposes for which they are processed.
Accuracy – Personal data must be accurate and, where necessary, kept up to date. Inaccurate Personal Data should be corrected or deleted.
Retention – Personal data should be kept in an identifiable format for no longer than is necessary.
Integrity and confidentiality – Personal data should be kept secure.
Accountability – Under the GDPR, we must not only comply with the above six general principles but we must be able to demonstrate that we comply by documenting and keeping records of all decisions.

5. PROJECT DATA CONTROLLERS

The STREAM IT project is made of 21 consortium partners, each of these entities is responsible for their own data protection compliance. If you have any queries about your personal data being used in this project please contact the relevant controller from the list below making sure to cite clearly that your query is related to the STREAM IT project:

Full Organisation Name	Email	Link to Privacy Policy
HETFA Kutatointezet Kft	internationaloffice@hetfa.hu	Privacy Policy
Steinbeis Europa Zentrum	Datenschutz@steinbeis.de	https://steinbeis-europa.de/en/privacy-policy
F6S Network Ireland Limited	privacyie@f6s.com	https://www.f6s.com/privacy-policy-participants
CESIE	press.office@cesie.org	Privacy Policy
RAPIV	office@rapiv.org	https://www.rapiv.org/en/info/privacy/
Universitatea Babes Bolyai	contact@ubbcluj.ro	https://www.ubbcluj.ro/en/politici/
Sunrise Tech	info@ssmtp.lt	Privacy and Personal Data Protection Policy of the Website ssmtp.lt
NATE	hello@nokatud.hu	https://policies.google.com/privacy?hl=en
Tehnoloski Park Varazdin	info@techpark.hr	https://www.techpark.hr/pravila-zastite-podataka/
Ustanova Hisa Eksperimentov	gdpr@he.si	https://www.he.si/politka-zasebnosti
NGO Brit	ngo@gobrit.org.ua	Privacy Policy
Institut Mihajlo Pupin	info@pupin.rs	Terms of Use
Addsen	konecny@addsen.eu	ADDSEN_home
Universidad de Burgos	info@ubu.es	https://www.ubu.es/proteccion-de-datos/politica-de-privacidad
Foundation for Management and Industrial Research Foundation Skopje	mir@mir.org.mk	Privacy Policy
ReadLab Brussels	Contact	Privacy Policy
ReadLab	team@read-lab.eu	Privacy Policy
EIT Food	info@eitfood.eu	https://www.eitfood.eu/north-west-privacy-policy
STEM Ísland	huld@stemisland.is
Udruzenje Poslovnih Zena Srbije	office@poslovnezene.org.rs	Početna
Wonderfund AB	hello@wonderfund.eu	Home

6. PERSONAL DATA THAT THIS WEBSITE COLLECTS PROVIDED BY YOU AND HOW WE USE IT

Any personal information which you volunteer to the STREAM IT Project through the use of this website will be treated with the highest standards of security and confidentiality, strictly in accordance with the EU GDPR and the Data Protection Acts 1988 to 2018. Unless stated otherwise in detail in the relevant sections of the Website, Personal Data generated from the use of our Website is processed as follows:

(i) Contact via contact form

Should you choose to communicate with us via the contact form, we invite you to provide your name, your email address, and message. The website does not store your personal data. The legal basis for processing Personal Data for the purposes set out in this item is art. 6(1)(b) of GDPR.

(ii) Social Media

Some of our webpages use social media plug-ins from other organisations. We embed widgets from these social media networks to provide retweet / sharing functions, like boxes, stream embeds and follow buttons. These other organisations may receive and use personal data about your visit to our sites or apps. If you browse our Website or view content on our apps, the information that these third-party social media organisations collect may be connected to your account on their site. For more information on how these organisations use personal data, please read their privacy policies. The legal basis for processing Personal Data for the purposes set out in this item is art. 6(1)(a) of GDPR.

(iii) Special Category Data

We will not collect special category data from you (for example information around your political/philosophical beliefs, racial/ethnic origins, sex life/sexual orientation) through your use of this website.

(iv) Site visitation tracking

We use Matomo, an open source web analytics platform in order to measure, collect, analyse and report visitors data for purposes of understanding and optimising the website. We enable all anonymisation features in Matomo so no personal data is collected.

7. COOKIES AND THIRD PARTY – COOKIES

Cookies are small text files that can be used by websites to make a user’s experience more efficient. You reserve the right to set up your browser to warn you before accepting cookies, or you can simply set it to refuse them, although you may not have access to all the features of this website if you do so. See your browser ‘help’ button for how you can do this. You do not need to have Cookies on to use or navigate through many parts of this Website. Remember that if you use different computers in different locations, you will need to ensure that each browser is adjusted to suit your Cookie preferences.

8. HOW WE STORE YOUR PERSONAL DATA

If you submit your contact details via the newsletter subscription form, your data is stored and managed in the platforms mentioned in section 4. They will be securely transmitted through the STREAM IT website with access only by authorised personnel.

Cookies are currently the only occasion where personal data will be stored by this Website.

We utilise state-of-the-art technology to store your data. The following safeguards are used, for example, to protect your personal data from misuse or any form of unauthorised processing:

Access to personal data is restricted to a limited number of authorised persons for the stated purposes.
The IT systems used for processing data are technically isolated from other systems to prevent unauthorised access and hacking.
Access to these IT systems is constantly monitored to detect and prevent misuse in the early stages.

9. HOW LONG WE WILL KEEP YOUR PERSONAL DATA FOR

The project shall not keep personal data in a form that permits identification of data subjects for longer a period than is necessary, in relation to the purpose(s) for which the data was originally collected. However, as it is a European Commission funded project it must retain generated data until five years after the balance of the project is paid or longer if there are ongoing procedures (such as audits, investigations or litigation). In this case, the data must be kept until they end.

10. DATA BREACHES

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator when we are legally required to do so.

11. YOUR RIGHTS AS DATA SUBJECT WITH RESPECT TO YOUR PERSONAL DATA

Under the General Data Protection Regulation [Articles 15-21], you have a number of important rights. In summary, those include rights to:

Right of access:
You have the right to be aware and verify the legitimate nature of the processing. So, you have the right to access your personal data and receive additional information about how we process it.

Right to rectification:
You have the right to study, correct, update or modify your personal data by contacting the STREAM IT website manager at internationaloffice@hetfa.hu.

Right to erasure (Right to be forgotten):
You have the right to request deletion of your personal data when we process it on your consent or in order to protect our legitimate interests. In all other cases (such as, where there is a contract, obligation to process personal data legally required, or public interest), this right is subject to specific restrictions or shall not exist, as the case may be.

Right to restriction of processing:
You have the right to request a restriction of the processing of your personal data in the following cases:
(a) when the accuracy of the personal data is contested and until the accuracy is verified
(b) when you oppose the deletion of your personal data and request the restriction of their use instead,
(c) when personal data are not needed for processing purposes, they are however required for the establishment, exercise, or defence of legal claims,
(d) when you object to the processing and the decision on your objection to processing is pending.
Right to object to processing:
You have the right to object at any time to the processing of your personal data where, as described above, the processing is based on the legitimate interests we pursue as data controllers, as well as, for the purposes of direct marketing and consumer profiling, if applicable.

Right to data portability:
You have the right to receive your personal data free of charge in a format that allows you to access, use, and edit them with commonly used editing methods. You also have the right to ask us, in case it is technically feasible, to transmit the data directly to another controller. Your right to do so exists for the data you have provided to us and is processed by automated means based on your consent or for the execution of a relevant contract.

Right to withdraw your consent:
In cases where processing is based on your consent, you have the right to withdraw it without affecting the lawfulness of processing based on consent prior to its withdrawal.
If you would like to exercise any of those rights, please:

contact us using our Contact details below
let us have enough information to identify you,
let us have proof of your identity and address, and
let us know the information to which your request relates.

12. TIME LIMITS FOR COMPLIANCE WITH YOUR RIGHTS AS DATA SUBJECT

We make every effort to comply with all requests within one month of the receipt of the request. However, this period may be extended for reasons relating to the specific right or complexity of your request.

13. DATA CONTROLLER CONTACT DETAILS AND DATA PROTECTION OFFICER

The data controller of this website is HETFA Research Institute, whose registered seat is at 1051 Budapest, Október 6 utca 19., Hungary. All questions, comments and requests regarding this Privacy Policy may be also addressed to the following Contact details to internationaloffice@hetfa.hu or post address to our Company.

14. HOW TO COMPLAIN

As the Data Subject, you have the right to complain at any time to a supervisory authority in relation to any issues related to our processing of your Personal Data. We would like to hear from you first if you have a complaint about how we use your data so that we may rectify the issue. As the STREAM IT Project and HETFA Research Institute are located in Hungary and we conduct our data processing in the EEA, we are regulated for data protection purposes by the Hungarian National Authority for Data Protection and Freedom of Information.

You can contact the Data Protection Commission as follows:
Website: https://www.naih.hu
Phone: +36 (30) 683-5969, +36 (30) 549-6838 or +36 (1) 391 1400

Email: ugyfelszolgalat@naih.hu
Address: 1055 Budapest, Falk Miksa utca 9-11., Hungary

15. CHANGES TO OUR PRIVACY POLICY

Our practices as described in this Privacy Policy may be changed, but any changes will be posted and any such changes shall apply to your continued usage.

You are encouraged to review this Privacy Policy periodically to make sure that you understand how any personal information you provide will be used.

We may also email you in certain circumstances to let you know if and when we update this Privacy Policy to ensure you are informed.

Any changes to this Privacy Policy will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.